FINANCE MANAGER

CONTRACT LENGTH: 2 years fixed-term contract, potential for extension

CONTRACT TYPE: Full-time or  Part-time 0.8 FTE – open for discussion based on how the person will approach the role

REPORTS TO: Head of Finance and Operations

SALARY: £32,640-£37,000 dependent on experience

KEY RELATIONSHIPS: Operations team, CFO and Producing team. 

PLACE OF WORK: 59’s Studio, London. Hybrid studio/home working enabled.

ANNUAL LEAVE: 23 days plus 8 public holidays – with 1 additional days’ leave for each year of service, up to 10 days. 

BENEFITS INCLUDE: Workplace Pension, Season Ticket Loan Scheme, Cycle to Work Scheme, Monthly Cultural Allowance of £50, Weekly Yoga and more. Benefits can be discussed further at any point in the application process.

APPLICATION DEADLINE: 11.59pm on Sunday 3rd March 2024

INTERVIEWS: Round 1 interviews on Tuesday 12th March 2024 / Round 2 interviews on Tuesday 19th March 2024.

Interviews will be in-person at our London studio, please let us know if you’re unable to join in-person, in your application. The interview panel will include 59’s  Head of Finance and Operations, Chief Operating Officer and colleagues from the Producing and Design team, between the two rounds of interview.

RECRUITMENT INFORMATION WEBINAR: 1.15pm on Friday 16th February 2024. 

Join us to hear more about the company’s portfolio of projects and insights about the role itself across our ambitious projects, with the opportunity to post questions to the panel. All attendees will be anonymous, therefore all questions posted will be anonymous.

ABOUT THE COMPANY

59 Productions is an Olivier and Tony Award-winning design studio based in London and New York. We create Story Driven Design –  new ways of telling stories through interdisciplinary design. 

Collaboration is integral to how we work. Our team of artists, architects, designers, writers, technologists, producers, and operations specialists deliver highly ambitious creative projects and cultural moments for audiences world-wide. 

We have created work  for over 15 years;  most recently David Hockney: Bigger and Closer, and The Moonwalkers: A Journey with Tom Hanks, at our new venue, Lightroom, in Kings Cross, London, as well as Stranger Things: The First Shadow in the West End, Sam and Her Amazing Book of Dinosaurs at the Grand Theatre, Hong Kong Cultural Centre, and the touring F1 Exhibition across Europe.

Historically, we led the video design of the Opening Ceremony of the London 2012 Olympic Games, the design and creative direction of the record-breaking David Bowie Is exhibition, and the historic project-mapping artwork on the Washington Monument for Apollo 50 – Go for the Moon. 

OVERALL PURPOSE OF THE JOB

The Finance Manager will be responsible for managing 59’s day-to-day finance function, working closely with the Head of Finance and Operations and the CFO.

The Finance Manager will be a key role in the Operations team, integral to the smooth running of 59’s finance function. Working within 59’s core team and studio you will play a pivotal role in an ambitious, globally recognised design company with highly notable artworks and partnerships.  While we are a creative company we do not expect a previous experience of the cultural industries  – we are very open to people who haven’t worked in this field before, and those who are interested in the role finance plays in an ambitious creative environment.

This new role will support 59 to streamline and further strengthen the financial operation by bringing it in-house, currently outsourced to external bookkeepers.

The transition will be fully supported by the Head of Finance and Operations, with a robust handover from the existing external team delivering this work and adhoc external advice facilitated as needed.

This is a great opportunity for an experienced Bookkeeper or Finance Administrator looking to step up into a more senior position as well as experienced finance professionals looking for a new chapter in their career. The full time and part time nature is left open for discussion based on these various experiences and skill sets.

JOB DESCRIPTION

Day to day responsibilities will include, but are not limited to:

Sales Ledger:

  • Producing sales invoices
  • Logging and posting of sales receipts to QuickBooks
  • Managing the aged debtors 

Purchases Ledger:

  • Recording bank payments, receipts and other transactions  
  • Managing the weekly payment run, including processing staff expenses and supplier payments 
  • Maintaining the assets register
  • Maintaining the prepayments register

General Ledger:

  • Reconciling bank accounts (currently 5 x GBP and  6 x misc foreign currencies)
  • Reconciling credit card accounts (currently 1 x USD) 
  • Reconciling prepaid card accounts (currently 1 x GBP)
  • Reviewing postings for error correction 
  • Maintaining the chart of accounts
  • Managing the month-end close process
  • Ordering foreign currency and distributing per diems

Payroll:

  • Preparing and processing monthly payroll, including HMRC and pension payments and submissions
  • Posting payroll journals to Quickbooks

Administration:

  • Maintaining the finance systems: QuickBooks, Dext and Approval Max
  • Managing the Accounts@ mailbox
  • Filing, record keeping and document management

Other:

  • Preparing and submitting the quarterly VAT return
  • Assisting the Head of Finance and Operations with the US Tax Return filings
  • Assisting the Head of Finance and Operations with the Annual Accounts preparation
  • Assisting the Head of Finance and Operations with Tax Relief claims
  • Assisting the Head of Finance and Operations with annual P11D/ PSA submissions
  • Deputising for the Head of Finance and Operations as required
  • Assisting with the maintenance and development of robust finance control processes
  • Any further tasks as reasonably requested
  • Contributing to 59’s work around Sustainability, Universal Design and Inclusion & Belonging

PERSON SPECIFICATION

Essential:

  • At least 3 years experience working in a similar role, either directly or as a support colleague for this work
  • A solid understanding of bookkeeping, financial administration and finance reporting
  • Excellent administration skills and attention to detail, while remaining flexible and agile
  • Experience communicating information about finance systems with a wider, non-specialist and busy team
  • Experience using Quickbooks or similar accounting software 
  • Experience managing a payroll function
  • Experience working within a fast-paced environment
  • An ability to multitask effectively and handle multiple workflows at any one time
  • An ability to work in a busy environment with at times challenging deadlines 

Desirable but not required:

  • Experience working with integrated finance systems 
  • Experience supporting Annual Accounts preparation
  • Experience with US accounting
  • Experience reconciling foreign currency accounts
  • Experience processing Tax Relief claims
  • An interest in the arts and/or creative industries
  • An accountancy qualification

59’s RECRUITMENT APPROACH

Like many other organisations, we are continuing to explore what diversity means to us and how this is realised. What may have been acceptable a short time ago is not sufficient for the future – we are dedicating time and resources to creating a workplace where everyone feels valued and respected, particularly those who are often excluded or underrepresented. 

If you feel that you do not see yourself represented either in the cultural sector or in this particular professional area because of any part of your identity that makes you special, we would especially like to hear from you. 

Under the Equality Act 2010, a disabled person is someone who has – or has had in the past – a physical or mental impairment which has a substantial and long-term adverse effect on that person’s ability to carry out standard day-to-day activities.

As an inclusive organisation, we actively encourage applications from people who consider themselves to have a disability falling within that broad definition. We will guarantee an interview for applicants living with a disability, provided they meet the essential criteria. Where relevant, this should be indicated on your equal opportunities form which will be anonymised and attached to your redacted application. 

We have made steps to remove barriers to our workplace, including working towards a fully physically accessible studio. If it is helpful or reassuring  to discuss your access needs ahead of applying so you can gauge if this is an accessible place for you to work, please get in touch on [email protected]

Acknowledging the resources that go into attending interviews, we are very happy to reimburse travel expenses incurred through travelling to/ from interview with us.

HOW TO APPLY:

Please submit a comprehensive CV and a cover letter (maximum two A4 sides) or up to three minutes of audio describing your suitability for the position and how your skills and experience match the person specification, via the online form only. www.59productions.co.uk/jobs

Applicants should provide contact details for two references, we will seek your permission before making direct contact with any referees. 

All applicants must be eligible to work within the UK.

If you would like to arrange a chat with the Head of Finance and Operations, to discuss the role in more detail in advance of applying. Please contact us at [email protected] we’re very happy to facilitate this.