OVERALL PURPOSE OF THE JOB
We are looking for an Executive Assistant to the Founder & CEO at 59, joining our expanding London Studio and supporting the delivery of an ambitious portfolio of global design projects across industries and markets.
The successful candidate will play a key role in the business-critical coordination and administration of the CEO’s time and capacity-planning, communication and travel. A particular challenge is balancing the current CEO’s dual-role as both CEO and director of projects.
This is an opportunity to join a growing team and a globally-recognised studio. Excellent organisation skills, strong initiative, clear and efficient communications skills, and close attention to detail are key requirements for the role, as well as a good ability to use a range of IT tools and software.
We are looking for a candidate with demonstrable experience in a similar or equivalent role in a fast-paced and entrepreneurial environment, ideally working with a founder or director-level business executive. Experience working in the creative industries could be an asset to the role but not essential, as is experience working across time zones.
As this is a new role, capacity will be assessed at an appropriate time – additional EA support to one or more of the other 3 directors may also be added to the role responsibilities.
We actively encourage people from a variety of backgrounds to apply for this role. We believe a diverse range of voices, experiences and skills will help to inform, enrich and develop our working practices.
The full role description, including an overview of the day-to-day responsibilities, can be found here.
PERSON SPECIFICATION
Essential:
- Demonstrable high level experience (approximately 3+ years) as an Executive Assistant supporting at Founder, Director and/or C-Suite level
- Excellent organisational and prioritisation skills with a proven capability to multitask, coordinate a demanding workload and remain agile to evolving and ever-changing circumstances
- Experience supporting a business leader to deliver business-critical information across their interactions including but not limited to creating presentation decks
- Experience minuting meetings and diligently drawing out action notes for the CEO to follow-up
- Experience acting as the first point of contact for a business leader, deciphering communication priorities
- Experience sustaining key relationships with a variety of stakeholders and business critical networks including hosting and catering as appropriate
- Demonstrable experience managing complex travel & accommodation arrangements including producing travel itineraries
- Ability to treat confidential information with absolute discretion
- High levels of flexibility and adaptability
- Strong interpersonal skills and attention to detail
- Strong skills across Google-suite tools, Slack, CRMs and other organisational softwares
- Strong written and verbal communication skills
Desirable:
- Experience working as an EA to multiple Directors and/or C-Suite
- Experience using InDesign
- Experience of a Design Studio or similar professional creative environment
HOW TO APPLY
Please submit a comprehensive CV and a cover letter (maximum one A4 side) or up to three minutes of audio describing your suitability for the position and how your skills and experience match the person specification, via the online form only. www.59productions.co.uk/jobs
If you would like to arrange a chat with the Chief Operating Officer, to discuss the role in more detail in advance of applying, please contact us at [email protected] – we’re very happy to facilitate this.
Applicants should provide contact details for two references. We will seek your permission before making direct contact with any referees.
All applicants must be eligible to work within the UK.
59’s RECRUITMENT APPROACH
You can find out more about our approach to recruitment here.